How to Write an Explanation Letter for a Canada Study Visa

If you want to learn in Canada, you will need a study permission, and one of the requirements for a study permit is to produce a letter of explanation summarising your circumstances and explaining why you want to learn in Canada. If you are thinking of studying in Canada, you will need a study permit.

In case you are curious about what a Letter of Explanation (LOE) is, it is an official document that states the valid reason or reasons you wish to study in Canada. If you are wondering what an LOE is, you can find out more information here. It also addresses contradicting aspects in the information you filled in while applying for a study permit, and this blog article will provide ideas on creating an effective letter of explanation to explain your absence.
You may, for instance, explain why you are only now enrolling in postsecondary education as an older student or why your official documents list two different identities for you (if you changed your name.)

It is possible to refer to the Statement of Purpose (SOP) or the Letter of Intent in addition to the Letter of Explanation (LOE) (LOI). We have provided some instruction on how to create a Letter of Explanation for a Canada Study Permit, and we have also included a couple of samples that you can use as a guide when writing your own Letter of Explanation for a Canada Study Permit.

Is It Required to Submit a Letter of Explanation While Applying for a Study Permit in Canada?

While applying to study in Canada as an international student, having a letter of endorsement or statement of purpose (LOE or SOP) is not a necessary requirement. However, while applying to some Designated Learning Institutions, students are required to produce the documents, whereas other Designated Learning Institutions do not have this need.
But, while applying for a study permit in Canada, it is a good idea to include a Letter of Explanation because it gives the immigration officer insight into what you hope to achieve by attending school there and why you want to do so.
Your letter of endorsement has the potential to be a persuasive letter that helps you acquire your study visa in Canada.

The Step-by-Step Guide to Writing an Explain Letter (LOE)

Your letter of explanation needs to be clear while also being as succinct as feasible. The immigration authorities and admissions officers at the embassy and the schools have a large number of applications to review. Because of this, you do not want to engage in lengthy conversation with them.
When officers encounter a letter that is quite long, they may be dissuaded from reading the entire thing. As a result, you want to keep the length of your LOE brief while nevertheless explicitly stating your views.

Your Letter of Explanation, just like any other official letter, is comprised of three crucial components, including the following:

• Introduction,
• Body,
• Conclusion.

1. Introduction;

Your introduction should include the following in order to provide those in charge of admission and immigration with a general sense of who you are:
• What is your name,
• The Highest Educational Qualification Achievable,
• Your primary focus or area of academic concentration,
• The most recent school or college that you attended,
• Your prior professional experience (if available),
• Any more information that might be significant and might serve as a hook for the reader.

This information is not presented in a list fashion by you. Instead, you can use this list as a guide to help you include the most important characteristics about yourself when you introduce yourself to others.

You don’t need the following in your Letter of Explanation (unless they are related to your study goals), but your work experience should include what kinds of work you did, how long you spent doing it, and your achievements. In addition, your work experience should include the amount of time you spent doing the work.
• Your age
• Your sex
• Marital status
• Original country of residence
• Contact information (this should not be in the introductory part of your letter)
• Biodata (height, weight, disabilities, and so on)

If any of these specifics are connected in any way to the information that is presented in the body of your letter, then you should include them in the body of your letter rather than in the introduction.
The officer who is processing your application will not consider factors such as your age or gender to be relevant. On the other hand, you are free to include that information in your introduction if the programme you are already enrolled in has age or gender restrictions that are outlined in the prerequisites for admission.
In order for the recipient of your letter to easily obtain the information that they require, it is important to keep the amount of superfluous information to a minimum.

2. The Human Form;

The main body of your LOE contains the most important information; hence, you need to make sure that it is clearly expressed. Nonetheless, be sure that your words do not run together too much; otherwise, the officer will not be able to follow your narrative at all.
The body of your Letter of Explanation should provide prompt responses to all of the “whys” and “hows” the immigration or admission officers will have if they interview you in person. They should be included in the first paragraph.

The following information can be found in this section of the Letter of Explanation:

1. Why do you want to pursue your education in Canada?

2. Why did you decide to attend that specific educational facility?

3. What aspects of the programme particularly pique your interest?

4. How do you plan to finance your educational endeavours?

5. After finishing your education, you will travel back to your own country.

6. Other essential facets to consider

• What are your reasons for wanting to study in Canada?

You live in an area that is part of Canada, which is a country in its own right, and while there are hundreds of educational institutions of a higher level in the country, you have chosen to respond to none of them. You could have chosen to study in one of many other countries that provide educations of comparable or even higher quality, but you chose Canada instead.

The officer must be satisfied that you have an understanding of what it entails to study in a country such as Canada before granting you entry into the country. You should limit your explanation to no more than a couple of phrases at the most. For example, you could say:

Alternatively, “I will love to gain from the rich mix of cultures accessible in Canada as this will enhance my learning process about my programme of choice.” “I hope to study in a tranquil and welcoming environment like the one that Canada offers.”

Your whole focus should be on achieving your educational goals while in Canada, and nothing else. For instance, if you want to study in Canada, you should not use the argument that “studying in Canada is a suitable avenue to gain permanent residency or work permit” as your rationale for doing so; doing so will cause you to shoot yourself in the legs.

• Why did you Decide to Attend Our Institution?

You should summarise, in just a few well-crafted phrases, the reasons why you chose this particular educational establishment, as well as the acclaim that others have bestowed upon it.
You should also be explicit regarding the location of the school and the individual campus you are applying to if the school possesses many campuses. For example, you may include sentences like:
Alternatively, “The proximity of the campus to the Great Lakes can also make it easy for my research on the endemic fish species.” “So and so University has sufficient research facilities to support seamless learning.”

• What sparked your interest in the programme in the first place?

If you are aware of the reasons for your desire to participate in the programme that you choose, this should not present too much of a challenge. It is possible to apply to two different programmes at the same time at some schools; if this is the case, you should name the two programmes and explain why you are applying to both. Take, for instance:
“After completing the prerequisite coursework in such-and-such, I grew interested in such-and-such as an area of art, and as a result, I have decided to enrol in such-and-such a college’s diploma programme in such-and-such.”
You can demonstrate to the officer how much interest you have grown in that field over time by referring to your previous work experiences and education by mentioning them in your response.
Imagine that you have decided to enrol in a programme that will take you in a direction that is distinct from either your past educational or professional experiences. If this is the case, you can also present compelling arguments that have stoked your enthusiasm for altering the course of your professional life.

• How do you plan to obtain support for your academic endeavours?

When you apply for a study visa, you will be required to present evidence that you have access to enough financial resources. This is vital because the officers want to know how you will adjust to life as a student in a foreign country far away from your immediate family and friends in Canada.
You can discuss your sponsors and the nature of their jobs in as few as one or two sentences. You should also specify whether or not you are a recipient of any scholarships or other forms of financial assistance.

• Upon completion of your Education, your Return to Your Home Country

When reviewing your Statement of Purpose, immigration authorities will be looking for information regarding your plans to return to your native country once you have completed your studies. Including it whether you like to or not; the police really enjoy seeing this part, thus it’s important that you do.
You may want to highlight the job you will return to if you are on study leave or the business you desire to build with the information you obtain in order to reaffirm your commitment to going back to your home nation after you have completed your education.
You could also talk about the members of your personal family, such as your husband and children. Anyone reads your Letter of Intent should be able to get a sense of the reasons you want to return to your native country. This is the purpose.

• Any Other Important Particulars

You have the option of including additional specifics that will give you an advantage in your letter of endorsement. As an illustration, you should discuss how you intend to behave appropriately while attending school in Canada despite the fact that you are an overseas student.
You should emphasise the dedication you will make to ensure that you make the most of your time spent studying in Canada. You should also discuss how you intend to balance working and studying while you are an international student in Canada.

3. Conclusion;

You can wrap up the letter by describing how the information and experience you received while studying in Canada would contribute to the overall growth of both yourself as an individual and the nation or community that you are currently a part of. After that, finish with a concluding comment, your signature, and your entire name.

Things to Consider Before Beginning to Write Your SOP


You may get a free sample of a letter of explanation to support your application for a study visa or permit here.

If you are unsure how to write a letter of explanation for a Canada student visa or if you would like to see an example, we have provided some sample letters below – one from the University of British Columbia (.doc) and another from Douglas College. If you are interested in viewing either of these letters, please let us know (.pdf).
You can use these sample letters as a guide to help you write your SOP and ensure that it complies with all of the standards. These sample letters could be useful, but they are not designed for everyone, and using them does not guarantee that a visa will be granted. In addition, please refer to the actions and sources that were indicated previously for the right of use.


Include a Letter of Explanation in your application for a study permit in Canada; this letter should be written as an essay and should be around 500 words long. This letter will provide your immigration officer with further information about the reasons why they should let you into their country with minimal or no difficulty at all.
An effective statement of purpose, also known as a letter of explanation, can assist in persuading the visa officer that the applicant should be granted the visa by elucidating the specific reasons why the individual would make a beneficial contribution to society if they were permitted admission.
We really hope that our free guides have been able to assist you understand how these documents work as well as how to write your Statement of purpose!

Leave a Reply

Your email address will not be published. Required fields are marked *