Businesses today have come to a realization that carrying out Exchange Mailbox Migration for their data communications, and email systems in exchange for a cloud-based system like Office 365 are extremely profitable and user-friendly. Concerns about the reliability and security of Office 365 before migration arise when you consider partial or entire migration of your business to the cloud. So, to get a better understanding of the process here are the steps involved in Exchange Mailbox Migration:
- Select the Best Migration Plan
There are multiple processes included in migration, and you have to select the most suitable plan that fulfills your requirements.
4 types of migrations include:
- Staged Migration process
- Cutover Migration process
- Hybrid Migration process
- IMAP Migration process
Evaluating your business needs, a suitable plan is recommended by your Office 365 migration specialist.
- Readiness Assessment of Office 365
This step is essential to determine if the current structure can handle the elevated abilities/functions of Office 365 or not. This step includes:
- Selecting the appropriate license
- Estimating readiness of the customers
- Services for directory
- Identity Administration
- Set the strength & potential of your network
- Application adaptability
- Migration planning
In this step, you have to map out the exchange process and evaluate the amount of time needed for the migration. Additionally, you have to create a detailed strategy for server updates, downtime, and backups before starting the migration. This step includes selecting the best tools for successful cloud migration. Considering the version of Exchange, the number of users, etc. you need to determine tools to use for a successful migration.
- Pilot migration process
While transferring from local Exchange Servers, it’s suggested that you go through a pilot migration process. It is a process in which some test mailboxes are designed and filled with contacts, messages, calendars, and tasks to test the migration system and its outcome. You can duplicate these test mailboxes with the type and amount of data in the original mailboxes for estimating actual outcomes. This process gives a chance to find post-migration problems. Users can also host Exchange on a Virtual Desktop Server if they do not want to undergo the migration process.
- The migration types
This step includes the actual Exchange mailbox migration to Office 365. There are three types of migration methods in Microsoft Exchange to Office 365:
- No-Hybrid Migration: This method is used when a non-exchange to Office 365 is done with the help of a manual import and export method.
- Minimal Hybrid Migration: Also known as Express migration, this is ideal for small and mid-sized enterprises. The contents of user mailboxes are moved to Office 365 in a couple of weeks or less.
- Full Hybrid Migration: This is a longer-term process that incorporates support for additional features, e-discovery, archiving, scheduling, multimedia as well as integrations.
As the process of migrations is performed in multiple batches, every batch is thoroughly migrated to Office 365. After the essential step of syncing the mailboxes is done, the rerouting is performed to ensure that every section of your interface transfers to Office 365.
Apps4Rent is the leading provider for Exchange mailbox migrations with robust maintenance and support. They also provide additional services like Cloud Windows Desktop and much more for the benefit of your business.